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Kentucky Community
and Technical College System
Board of Regents Meeting
Minutes
August 25, 1997
The meeting of the Kentucky Community and Technical
College System (KCTCS) Board of Regents was called to order by Martha
Johnson, Chairwoman, at approximately 1:50 p.m. in Foyer Room A of the
Marriott Inn, Louisville, Kentucky. Members present were: Marvin Russow,
Cynthia Read, Richard Bean, John R. Banks, Jr., Michael Hoseus, Lorna
Littrell and Diana Lutz. It was noted a quorum was present and that the
press had been notified of the meeting.
Chairwoman Johnson asked the audience to introduce
themselves, and who they were representing; approximately 30 people were
in attendance.
A motion made by John Banks to approve the minutes of
the July 21, 1997 meeting was seconded by Michael Hoseus and the motion
passed.
Action on Presidential Selection Firm
Chairwoman Johnson, at this time, entertained a motion
for the Board to go into closed session pursuant to KRS 61.810(k) which
states: A condition for an exception to the open meetings to include
meetings which federal or state law specially require to be conducted in
privacy and pursuant to KRS 45A, Model Procurement Law in order to discuss
the ranking and cost proposals of the four finalist in the Presidential
Search RFP process. The state law requiring privacy would be pursuant to
KRS 45A, Model Procurement Law KRS 45A.085(6) which states: Written or
oral discussions shall be conducted with all responsible offerors who
submit proposals determined in writing to be reasonably susceptible of
being selected for award. Discussions shall not disclose any information
derived from proposals submitted by competing offerors. Further, 200 KAR
5.307 Section 4 states: Proposals for competitive negotiations and related
vendor source lists shall not be open for public inspection until
negotiations between the purchasing agency and all offerors have been
concluded and a contract awarded to the responsible offeror submitting the
proposal determined by the purchasing officer in writing to be the most
advantageous to the Commonwealth based upon the price and evaluation
factors set forth in the advertisement and solicitations for proposals. A
motion made by Richard Bean and seconded by Diana Lutz to conduct the
meeting in closed session pursuant to the laws cited above passed.
At approximately 2:15 p.m. the meeting went into
closed session. Chairwoman Johnson asked Jack Moreland, Sandy Gubser, Ben
Carr, Beth Hilliard, Delmus Murrell and Jack Conway to stay in attendance
to provide staff assistance to the Board.
At approximately 3:00 p.m. a motion to come out of
closed session made by Richard Bean and seconded by Lorna Littrell passed.
It was noted that the proposals from the four search firms were discussed
but no action was taken during closed session.
Chairwoman Johnson recommended that the Board
authorize a negotiating team consisting of Jack Moreland and Jack Conway
to begin negotiations with the Board’s top-ranked choice in order to
execute a contract. The cost proposals were not a part of the ranking but
the Board understood that all were within acceptable ranges. The
negotiating team was directed to begin with the top-ranked firm and if
unsuccessful proceed with the second-ranked firm. A motion to approve this
recommendation made by Diana Lutz and seconded by Michael Hoseus passed.
Mr. Moreland informed the Board that upon successful completion of
negotiations he would contact the Board members by phone.
Report on Budget Requests
Chairwoman Johnson asked Ron Carson to present his
report from the Budget Request Group. Mr. Carson commended the members of
his team for their hard work and introduced them to the Board: Jack
Jordan; Sandy Gubser, Ken Walker, Dr. Ben Carr, Ann Hester, Roger Burge,
Norma Northern and Wendell Fallwell.
Mr. Carson’s presentation consisted of the following
information: Basic state budget information; the budget process and
calendar; the relationships between and among the various entities within
the postsecondary sector, particularly in the short term; and, information
about the KCTCS Fiscal Year 1998 appropriations.
Mr. Carson presented the Distribution of General Fund
Revenue Receipts for Fiscal Year 1998, the Distribution of General Fund
Appropriations Fiscal Year 1998, the General Fund Budget Outlook-Summary,
Statutory 1998-2000 Budget Development Calendar and the Draft 1998-2000
Postsecondary Education/KCTCS Budget Development Calendar in overhead
format and as handouts for the Board members and those in attendance at
the meeting. He utilized this information to explain the budget
development process to the Board members.
With the State Government/Postsecondary
Education/KCTCS FY1998 Revised General Fund Appropriations, and the
Preliminary and Draft Fiscal Year 1998 KCTCS Budget Major Allocations, Mr.
Carson explained the KCTCS budget. He reviewed the line items and the
amounts allocated/appropriated. There is an amount of $912,000 for Paducah
Engineering program coming out of the $11.7 million; Office of the KCTCS
President/Administrative support of $2,856,700; $8,000,000 going directly
to the community colleges; and $3,000,000 to the technical institutions
for equipment and technology acquisition. This plan was previously
announced to the Statewide Transition Team by Dr. James Ramsey.
In closing Mr. Carson presented a list of selected
issues that the Board needs to consider: amount available to individual
community colleges and technical institutions; role of chancellor’s
office/technical education commissioner’s office; language regarding
community college faculty salaries; timing and availability of funds; and,
distribution approaches. These issues deal with funding identified in
House Bill 4.
Michael Hoseus, asked if the request for $52 million
was an increase to the current budget. Mr. Carson affirmed this with a
yes. Mr. Hoseus then asked if the $11.7 million is also an increase to the
current budget and asked what the current budgets were. Mr. Carson replied
that the current budget base for the UK Community College System Branch is
$87.4 million. The existing base for the Technical Institutions Branch is
$51 million.
Ms. Littrell asked if the $14 million was recurring.
Mr. Carson replied that the funding in the aggregate is part of the $40
million, the $11.7 and $3.0 million are part of that $40.0 million so in
aggregate dollar terms, those dollars recur.
Mr. Michael Hoseus asked if the $11.7 million cannot
be counted on for 1999 and 2000, does this cancel out the recurring
requests. Mr. Carson replied that the $11.7 is recurring which is the
equity/base and there are comparable amounts available to other
institutions that would match up to the $11.7 million for KCTCS.
Mr. Carson distributed a document to the Board,
Resolution of the Kentucky Community and Technical College System Board of
Regents. The Resolution reflects the approval by KCTCS of the pre-existing
UKCCS Capital Plan and the Workforce Development Cabinet’s Department of
Technical Education Capital Plan. Given the language of House Bill 1,
prior to the UKCCS Capital Plan going to the UK Board, the Plan needs to
be approved by the KCTCS Board of Regents. Dr. Ben Carr and Ms. Sandy
Gubser reviewed the documents for the Board. Mr. Richard Bean made a
motion that the Board of Regents adopt the Resolution as it relates to the
Community College Capital Plan and the Technical Institutions Capital
Plan. The motion seconded by Michael Hoseus passed.
Report on Communications
Chairwoman Johnson introduced Debbie McGuffy to
address the communications report in the absence of Carol Czirr. Mr. Jack
Moreland introduced Bryan Armstrong to join her in making the report. Ms.
McGuffey introduced the communications work group: Herb Parker, Kristin
Miller, Susan Goddard, and Jackie Bondurant. Ms. McGuffy informed the
Board that a brochure on KCTCS had been prepared and distributed at the
State Fair. Mr. Armstrong informed the Board that a web site has been
established for KCTCS with the address of
http://www.state.ky.us/agencies/kctcs/kctcshom.htm.
Ms. McGuffey informed the Board of other
communications activities and tools being developed for the Board. Radio
and TV interviews to discuss KCTCS are in the process of being scheduled;
KET has been contacted regarding a panel discussion to get information out
to the general public; a draft speech is being prepared along with a
Powerpoint presentation for use by the Board members when they are asked
to give speeches or presentations. Chairwoman Johnson encouraged the Board
members to keep a record of the presentations they make and let the
Communications Work Group know of the presentations they had already a
given
Ms. McGuffey went on to say that she and Ms. Czirr had
met with the public relations directors of the community colleges, some of
which have publications on their own. Ms. McGuffey reminded the Board of
the Council on Postsecondary Education Trusteeship Conference being held
September 21 and 22 at the Marriott in Louisville.
Mr. Armstrong informed the Board that Kentucky TECH
has a Marketing Committee and suggested it would be a good opportunity for
the KCTCS to meet with this group. The meeting will be in early October
and the Board would be welcome to attend. A series of meetings organized
by Herb Parker and Mr. Armstrong for employees in the technical education
system are to be held September 8, 9, 10, 15, 16 and 17 at various
locations around the state.
Old Business
Moving on to the old business, Chairwoman Johnson
brought to the Board’s attention a signed copy of the ByLaws of the Board
of Regents of the Kentucky Community and Technical College System adopted
August 21, 1997.
Chairwoman Johnson then called on Delmus Murrell to
discuss the status of the election of the other members to the KCTCS Board
from the Technical Institutions Branch. Referring to Attachment E of the
Agenda Book, August 26 was a date that the school directors were to submit
names of candidates from each of the service areas to his office. These
were to be placed on a ballot and distributed August 29. The election for
the TECH system representatives was completed September 8.
Dr. Ben Carr reported on the Community College System
Branch election of Board Members. The student election was held on
September 6th with two alternates selected in case the one elected does
not maintain his or her full-time status, withdraws or is unable to
complete the unexpired term for other reasons. The week of September 8-15
was slated for election of the community college staff member as the KCTCS
Board representative. He went on to say that during this same timeframe
the process to elect the faculty member would be in process. This will be
an election on the internet and should take about a week’s time. The
October 1 deadline was met.
New Business
Chairman Johnson, referring to New Business, announced
that the next KCTCS Statewide Transition Team meeting would be September
12 at 2:00 p.m., and the CPE Trusteeship Conference would be September 21
and 22. She then opened the floor for discussion for the Board of Regents’
next meeting date. Monday, October 13 at 1:30 p.m. was agreed upon.
Chairwoman Johnson informed the Board that they could meet in Lexington at
the Kentucky TECH Central Campus, with the possibility of including a tour
of the campus in the schedule. When asked about the agenda, several items
were mentioned such as executive search firm update, budget issues, report
on the SACS Prospectus, and report on COE. Chairwoman Johnson mentioned
that the Board should be thinking about creating standing committees and
asked the Board members to consider which committee they would like to
serve on.
A motion to adjourn made by Marvin Russow and seconded
by Diana Lutz passed. The meeting adjourned at 4:30 p.m.
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