MEMBERS: David Couch, David Ballard, Bob Ball, Wayne Bates, Steve Dooley, Daryoush Marefat representing Doyle Friskney, Betsy Hudson, Jim Nelson and John Witt

GUESTS: Sheri Rose, Kent Howell, Charles Robb, Charlene Davis, John Meiman, Robert Ray, Teri De Young, Bob West, Roy Winston, Lt. Danny Ball, Sgt. Greg Gay, Michael Clark, David Szetela, Jeff Doll and Randy Refalo

STAFF: Doug Robinson, Executive Director of KIRM, Shirley Rodgers and Jessamine Saufley.

Chair David Couch the meeting to order at 10:00 a.m. at the Commonwealth Centralized Laboratory Facility in Frankfort and welcomed members and guests. David thanked John Witt and members of Kentucky State Police for hosting the meeting. David asked members to review the meeting minutes of June 12, 1998. The minutes were approved as read.

Chair Couch called for Communications Advisory Council Workgroup reports:

Dave Ballard reported that a network redesign of the Kentucky Information Highway (KIH) for ATM is complete with BellSouth. He added that one factor for consideration in the redesign is interactive video for the technical colleges, the Kentucky TeleLinking Network (KTLN), the Commonwealth virtual university and the libraries. Dave announced that the Commonwealth has switched Internet providers from OARnet to BellSouth.net.

Dave continued by updating members on the Model Courthouse Project. Dave pointed out that the infrastructure would be installed next week in Montgomery County. Marshall County’s installation will take place by the middle of September and Warren County is planned to be complete by the end of September. The six-month pilot will began after installation of all three counties.

Michael Clark updated members on the recent Kentucky TeleLinking (KTLN) activities. Mike reported that the KTLN invitation to bid has been awarded to GTE and a new price contact has been established. Mike added that an outstanding feature of the new contract is in the ability to maintain a very good economical plan for the upgrading of older legacy systems. Mike addressed some issues regarding KTLN, pricing and inclusion of private K-12 and colleges that will be agenda items at the next KTLN Executive Board meeting.

Chair Couch presented the Council members with a Universal Service Fund Update. After much discussion on internal wiring and e-rate cost, David noted a recent development - the executive in charge of School and Libraries Corporation resigned and will be departing the end of August. David explained that the new program is still controversial and the hookup rate cut will impact the Commonwealth’s school systems. David noted school and libraries have not yet received any discounted services through the program in the first year, some 30,000 applications are pending, and no funds expected to be disbursed until the fall.

Next Jim Nelson presented an update on the Gates Library Foundation grant to provide public access in all Commonwealth libraries for Internet. Jim reported on the many success stories of EMPOWER Kentucky initiatives. He reported that the EMPOWER rollouts are complete with the Gates grant rollouts to be complete in January. Jim provided an update on the activities of the Commonwealth Virtual Library. Jim added that the Council for Postsecondary Education has included one time capital funding to provide connectivity.

David asked Doug Robinson to provide a KIRM and EMPOWER Kentucky update. Doug reported on recent enacted legislative changes. Doug informed members that effective July 15, 1998, as a result of House Bill #789, the Chairs of CAC and Geographic Advisory Council would have full member voting privileges during the Kentucky Information Resources Management meetings. Doug announced that Aldona Valicenti; the Commonwealth’s Chief Information Officer is a new member of the KIRM Commission. In addition, the offices of KIRM, OGIS and DIS now report to the CIO under the Governor’s office.

Doug reported that the IT Transformation Initiative is progressing and the Design Team is exploring what is an appropriate role for KIRM, DIS and OGIS and what changes need to be implemented in the proposed governance structure. The Design Team will be reporting the recommendations to the Leadership Challenge Team. The deadline for governance decisions is early October. Doug added that the current revisions for Enterprise Architecture and Standards could be accessed via the web. The results of the gap analysis were released the end of June.

Doug announced upcoming events for the Kentucky Information Highway Marketing Team. The team will participate in the Local Issues Conference in Louisville on August 20^th and the Kentucky League of Cities Conference during September. Doug added that the second phase of EMPOWER Kentucky initiatives has been funded, implementation is in progress for MARS, the Data Warehouse pilot is under way and the RFP for Strategic Services will be released soon. After a discussion of the EMPOWER updates and materials, Doug asked members for questions or comments.

Chair Couch asked John Witt to introduce members of the Kentucky State Police to present a KSP IT briefing. John introduced Lt. Danny Ball who conducted a presentation on the Law Enforcement Network of Kentucky (LINK) and the NCIC 2000 Upgrade. Chair Couch thanked Lt. Ball and asked members for questions or comments. Next John introduced Sgt. Greg Gay who presented an overview of the KSP Automated Fingerprint Information System. Chair Couch thanked Sgt. Gay and asked members for questions or comments.

Chair Couch presented an update on the recent activities of the Telecommuting Workgroup. He reported that the group has met twice to draft a white paper. David requested that the members review the draft before the next CAC meeting. David asked the members to review policies and suggest any other area or categories, which should be addressed in the white paper. David added that most state agencies are using telecommuting already in one form or another. David introduced Teri DeYoung and Robert Ray from the Department of Education to highlight the policies in the draft. David thanked Teri and Robert for their efforts with developing the draft policies and guidelines. David added that the draft could be accessed on the web. David asked the members for any additional questions or comments.

The next Communications Advisory Council meeting will be held during September. Being no further business, the meeting adjourned at 12:05 p.m.